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Security and Privacy Policy

Introduction

As of 2025 March

The institution collects information from all individual/group who are enrolled as students, educators, alumni, parents, sponsors, churches and other stakeholders. The gathered information is for the usage within the institution and for other obligations; such as to accrediting body/agencies, legal matters, government survey and requirements, etc.

Definition 

  • This refers to the transparency and accountability of the data provided to the institution, that it is used within the scope and limitation of the policy.

  • This refers to the scope and limitation of sharing the data by the institution.

  • This refers to the scope and limitation of access to the information data in the institution.

Objectives

  • This policy will help the institution manage and mitigate liability in possible future disputes.

  • This will enable the transparent communication with the stakeholders.

  • This will safeguard the data and interest of the people connected to the institution.

Types of Personal Information Collected

​​The institution will collect the following information: Proof of identity, proof of date of birth, proof of temporary/permanent residence, educational credentials, email, contact number, testimonies, medical records, passport/visa (for foreign candidate), baptism credentials, church affiliation, sponsor’s information, ADHAAR (for Indian citizens), and CVs (for employees).

Collection Process

  • The data of information are collected only via sign-up and application.

  • The data is collected only in photo copies.

Data Usage

  • The data are used for the purpose of institution in recruiting/admitting a candidate into particular work/course.

  • The data are used for registration with the government and accrediting agencies.

  • The data are used for quality assessment and evaluation.

Competent office for data collection and sharing

  • Data usage and sharing are done only through the authorized office.

  • Office of the Dean of Students: This office records the names and contact details of students and respective guardian/parents; this office records the on-going medical records of the students; this office records the application for leaves and other activities of the students.

  • Office of the Registrar/Administration: This office records all the documents collected during sign-ups and application.

Data access and restriction

  • The collected information data is subject to the authorized usage by the competent offices only.

  • Any inquiry for information should be forward to the competent office.

  • Any expiry of the information (ID card) provided should be reported/returned to the issuing office.

  • Seeking duplicate or re-issue of any information should be addressed in application to the Office of the Registrar/Administration.

  • Any loss of information/document, must product and FIR copy along with the application. (also subject to payment as per the guidelines).

  • College logo, seal, letterheads, and publications cannot be used without the consent of the competent custodian.

Non-compliance and consequences

​​Non-compliance to the guidelines will result in financial fines, legal actions against defaulter and damaged of reputation.

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